Privacy Policy

Effective Date: 15.08.2025

In this Privacy Policy SDC Verifier (“SDC”, “we”, “us”, or “our”) informs you about the use of your personal data within the use of our website (“Website”) and when engaging with our software services (“Services”). SDC respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we process personal data, how you can exercise your privacy rights and any other information that may be relevant to you with regard to your privacy. We have tried to make the information in this privacy statement as comprehensive and clear as possible. 

1. Information We Collect 

We may collect the following types of personal data from users who visit our Website and/or use our Services: 

• Personal Identification Information: When you voluntarily fill out a form, subscribe to our newsletter, provide your email to contact us, or use our Services we collect personal data such as your name, email address, phone number, job position, and company name.  

• Usage Data: We collect information on how you access and interact with the Website, such as IP address, browser type, operating system, pages viewed, and the time spent on our Website. 

• Software Data: We collect information when you use our Services such as IP address, local time, operating system, Windows user account name, computer name, installs, clicks, feature usage, login date/time, and time spent in our Services. 

• Cookies and Tracking Technologies: We use cookies and similar tracking technologies to improve your experience, analyze usage, and deliver personalized content. For more details, please refer to our Cookies Policy below. 

• Account Credentials: When you register on our website, we create an account for you and provide login credentials (email). We do not collect passwords or share any other information related to user’s personal accounts.  

2. How We Use Your Data 

We use the information we collect for the following purposes: 

• To provide, operate, and maintain the Website 

• To improve the functionality and performance of our Website and our Services 

• To respond to your inquiries or requests 

• To send you newsletters, marketing materials, and other promotional content, provided you have opted in to receive such communications 

• To conduct market analysis and research 

• To notify you about updates, new Services, or promotions that may be of interest to you 

We use the personal account-related data for the following purposes:  

• To create your personal account and give you full access to manage it.  

• To provide access to license details, user management, and Services usage analytics.  

• To ensure the security and proper authentication of registered users. To conduct Services usage analysis, solve issues and enhance the user experience. 

3. Legal basis for processing your personal data 

In addition to a processing purpose, every processing activity must also have a legal basis. We process personal data relying on one of the following legal grounds: 

• Necessary for the performance of a contract with SDC 

We process your personal data when this is necessary for the execution of a contract between you and SDC.
 

• Legal obligation 

We are legally obliged to process your personal data to comply with tax and other legal obligations
 

• Legitimate interest
  We process your personal data based on our legitimate interests, such as:  

• maintaining a lasting relationship; 

• offering you products and services; 

• improving the effectiveness of our services through analysis;  

• answering your questions. 

If you disagree with the processing of your personal data based on our legitimate interest, you can always exercise your right to object to this. See more information in section 9. 

• Consent
  In some cases, we process your personal data on the basis of your consent. It should be noted that you can always withdraw your consent. 

4. Marketing and Communication 

When you provide your contact information by subscribing to our newsletter, filling out a form, or contacting us through the Website, SDC Verifier may contact you via email or telephone. We may use this data to send marketing propositions, newsletters, and updates on services or events related to SDC Verifier.  

You have the right to withdraw your consent and opt out of receiving marketing emails at any time by following the unsubscribe link provided in the emails. 

5. International Data Transfers 

Your personal data may be transferred to and processed in countries outside of the European Economic Area (EEA). These transfers may occur in connection with certain Services or contractors we use for, for example, Services functionality, technical support, or marketing activities. Standard Contractual Clauses are published here.

Whenever we transfer your personal data outside of the EEA, data transfers are in accordance with applicable data protection laws, and we ensure an adequate level of protection. 

6. Cookies Policy 

Cookies are small text files placed on your device by websites you visit. We use cookies to enhance your experience on our Website and collect information about how you use the site. Some cookies are necessary for the proper functioning of the Website, while others help us improve its performance and provide personalized content. 

Types of Cookies We Use: 

• Necessary (Always Active): These cookies are essential to enable basic functionalities of the Website, such as providing secure log-ins and saving your consent preferences. These cookies do not store any personally identifiable data and are always active. 

• Functional: Functional cookies enable additional functionalities like sharing content on social media platforms, collecting feedback, and integrating other third-party features. 

• Analytics: Analytical cookies are used to collect data on how visitors interact with the Website. These cookies provide information such as the number of visitors, bounce rates, traffic sources, and other metrics that help us understand and improve the performance of the Website. 

• Performance: Performance cookies help us analyze key performance indicators of the Website, such as loading speed and responsiveness, to deliver a better user experience for visitors. 

• Advertisement: Advertisement cookies are used to provide visitors with personalized ads based on the pages they visited previously. They also help in measuring the effectiveness of ad campaigns by analyzing visitor interaction. 

• Uncategorized: These are cookies that have not yet been categorized. They are under review and will be classified into appropriate categories as soon as possible. 

Managing Cookies 

You can manage or delete cookies through your browser settings. However, disabling certain cookies, particularly the necessary ones, may impact the functionality of certain parts of the Website. For more information on managing cookies, please refer to your browser’s help documentation. You can view and customize your consent preferences directly on our Website by selecting which types of cookies you wish to allow (e.g., functional, analytics, or marketing cookies).  

Retention Periods for Cookies 

Cookies are stored for varying durations depending on their function. Some are deleted when you close your browser (session cookies), while others may remain on your device for a longer period (persistent cookies). You can find specific expiration times in your browser’s cookie settings. 

Updates to This Cookie Statement 

We may update this cookie policy to reflect changes in technology, law, or our Website and Services. Please revisit this page regularly to stay informed about our use of cookies.

7. Data Sharing and Disclosure 

In accordance with this privacy statement and to the extent permitted by law, SDC may use third parties. We may use for example third parties to provide certain services that are necessary for executing the Services we provide you, such as to create a personal account, generate access to our Services and communicate with the user. We make use of the following third parties: 

• Analytics and hosting service providers for our website and Services  

• Marketing service providers for newsletters, advertising, and media 

• Business partners for billing services 

When a third-party processes your personal data based on SDC’s instructions, this party will be a processor of SDC. Please note that we conclude data processing agreements with these processors regarding the processing of personal data. These agreements include obligations and measures that ensure your personal data is adequately protected. We do not sell, rent, or share your personal information with third parties for their marketing purposes without your consent.  

8. Data Security 

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, please note that no method of transmission over the internet or method of electronic storage is 100% secure. 

Your account credentials (email) are securely stored, and we implement best practices to protect against unauthorized access.  You are responsible for keeping your login details confidential and should not share them with unauthorized people. 

9. Data Retention 

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, and no longer than ten years, unless a longer retention period is required or permitted by law. 

10. Your Rights 

You have the following rights regarding your personal data: 

• Access: You can request access to the personal data we hold about you. 

• Rectification: You can request corrections to any inaccuracies in your personal data. 

• Erasure: You can request the deletion of your personal data, subject to certain conditions. 

• Objection: You have the right to object to our processing of your personal data for marketing purposes. 

• You may request to delete your personal account and associated data.  

• If you believe your account has been compromised, contact us immediately for support.  

To exercise any of these rights, please contact us at: info@sdcverifier.com 

11. Third-Party Links 

 Our Website may contain links to third-party websites, plug-ins, or Services that are not operated or controlled by us. Please note that we are not responsible for the content, privacy practices, or data protection measures of such third parties. When you click on a third-party link, you will be subject to that third party’s privacy policy and terms of use. We encourage you to review the privacy policies of every website you visit. 

12. Automated Decision-Making  

In certain circumstances, we use automated decision-making, including profiling, to personalize Services, detect fraudulent activity, or analyze usage behavior. Where such decisions produce legal effects or similarly significantly affect you, we make reasonable efforts to implement appropriate safeguards. This includes the right to obtain human intervention, to express your standpoint, and to contest the decision, as provided under Article 22 GDPR. 

13. Lodging a Complaint 

If you believe that your personal data is being processed in violation of applicable data protection laws, you can contact us at info@sdcverifier.com and we can address your concerns. You also have the right to lodge a complaint with the relevant supervisory authority. In the Netherlands, this is the Autoriteit Persoonsgegevens (Dutch Data Protection Authority), which can be contacted via: https://autoriteitpersoonsgegevens.nl.  

14. Data Breach Notification 

We take data security seriously and apply appropriate safeguards to protect your personal data. Should a personal data breach occur that poses a risk to your rights and freedoms, we will notify the relevant data protection authority. Where legally required, we inform you directly about the breach and the steps you can take to minimize any potential impact. 

15. Data Protection Officer 

We have not appointed a Data Protection Officer (DPO), as we are not under a legal obligation to do so under the General Data Protection Regulation (GDPR). 

If you have any questions regarding this privacy policy or our data processing practices, you can contact us at our information down below. 

16. Changes to This Privacy Policy 

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and we will update the “Effective Date” at the top of this page. We encourage you to review this Privacy Policy periodically for any changes. 

17. Contact Us 

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us at: 

SDC Verifier 

Email: info@sdcverifier.com 

Phone: +31 23 369 90 36 

Address: The Netherlands, Haarlem Zijlvest 25, 2011 VB